Plan a delegate bag around the contents of your event pack. A bag that fits the programme, stationery and handouts is more useful than one selected only for its front print.
Measure a complete delegate pack
Lay out one actual pack including the largest printed item, notebook and other contents. Measure its width and depth, then compare the catalogue dimensions. Check whether the bag closes when filled; a tote and a zipped conference bag behave differently.
Think about registration and the venue
Decide whether bags are packed before arrival or handed out empty. Consider walking distances, stairs and the time delegates will carry the pack. Check handles, straps and closures on the selected model rather than assuming every bag suits a full day.
Allocate bags by registration group
List delegates, speakers, staff and any approved spare allocation separately. Use the delegate pack planner to total quantities, then identify different colours or artwork versions. Label the delivery boxes by group if registration teams need separate packs.
Compare catalogue formats
| Range | What to compare |
|---|---|
| Conference Tote Bags | Lightweight tote formats for programmes, stationery and everyday event essentials. Check the dimensions and handle construction before planning your pack. |
| Branded Conference Bags | Conference bags for organised delegate packs. Compare pockets, straps and closures, then enquire about print placement and your event quantity. |
Useful reading before your enquiry
- Choose a delegate bag by its contents. — A conference bag earns its place when it carries what delegates will actually receive.
- Plan the print before the delegate deadline. — Readable branding matters more than fitting every sponsor logo onto the bag.
- How many conference bags should you order? — A useful order quantity includes delegates, organisers and a deliberate contingency.
Artwork and branding requirements · Ordering and delivery arrangements · Speak to the team
